Be seen and engage at Heartifacts

In order to support events of its size, we rely on sponsors wanting to represent themselves well in the software community to sponsor Heartifacts. Sponsorship of our intimate event is a fantastic opportunity to demonstrate that your organization cares deeply about mental health, community building, and career management in direct view of the most conscientious developers, designers, and managers that the community has to offer.

Click here to view the Heartifacts prospectus

Our current sponsors are listed on the front page.

FAQ

How are you handling the COVID-19 pandemic?

Originally intended to be an in-person event, Heartifacts was reimagined as an online conference amid the COVID-19 pandemic. We redesigned it from the ground up to deliver a meaningful experience while enabling viewers and participants to engage safely from their preferred location.

Who is attending and participating in Heartifacts?

Heartifacts will be streamed online to Code & Supply’s existing streaming channel on YouTube and possibly Twitch. We expect this stream to be provided at no cost to stream viewers because of the support of generous sponsors such as yourself.

Paying participants can engage in breakout discussions held after each presentation in private video conference rooms. Some side events are also planned exclusively for these participants.

Heartifacts will host up to 150 such professionals from the software development field. Our audience is intentionally cross-discipline to include people involved with design, back end engineering, front end development, management, QA, devops and more. The common theme of our audience is that they are involved with delivering software. Their role level within their companies varies, many are individual contributors but we attract a solid showing from management and executives, too. We attract some current and aspiring founders, too.

Do you have a prospectus?

Download the Heartifacts prospectus here. We have packages geared toward sales, recruiting, and community visibility with perks that include gratutious logo placement, attendee email outreach, speaking slots, and more.

What are the specifics of each perk?

Most of our perks are “what is says on the tin”. For more information, contact us directly.

I don’t need so many complimentary passes. Can I exchange them for another perk?

No, but you can donate them. The Code & Supply Scholarship Fund is a separate organization that manages conference scholarships, including those for Heartifacts. To donate tickets that have been assigned already, please simply reassign them to scholarship@codeandsupply.co. CSSF will issue a donation receipt before the end of the year. This donation will be tax-deductible in the amount that you paid for the ticket.

You can also give them away as a prize in a social media contest or to employees’ family so they can attend Heartifacts, too.

Do you provide an attendee list?

We respect our attendees’ privacy and do not provide attendee lists to any sponsors. Sponsors who want to collect attendees’ contact information at their booth are permitted to do so and are encouraged to incentivize attendees with a some kind of a giveaway.

Who are your current sponsors?

You can see the current sponsors on the front page here.

Who are some of your previous sponsors?

Interested in sponsoring Heartifacts? You’re in great company. Previous sponsors of Code & Supply events and events organized by its team include:

Is Heartifacts a non-profit organization?

Code & Supply Co. LLC is the organization behind Heartifacts. It is not technically a non-profit, but operates similar to one. Sponsorships are thus not tax-deductible donations. You can read more about Code & Supply at www.codeandsupply.co or its Meetup page

Organizations looking for tax-deduction opportunities should look toward the Code & Supply Scholarship Fund, a separate, non-profit organization that manages conference scholarships, including those for Heartifacts.

Where do I sign up? Who can answer my questions?

Send an email to our Sponsorship Coordinator, Andy Mook, and his team at sponsorship@codeandsupply.co with your questions or what options you’d like to choose! Our sponsorship team can build a custom package for you, too, after a brief call to understand what your organization is looking to get out of conference sponsorship.

Sponsor logistics

Pre-event

What are the specifics for the logo I need to provide?

Please provide the logo that meets these requirements:

• SVG vector format
  • SVG is very strongly preferred but EPS or Adobe Illustrator are OK.
  • Ultra-high-resolution PNG that looks fine when scaled down is also acceptable.
• Aspect ratio should be square or 2:1.
• Background must be transparent if the logo does not fill the full area.
  • The logo will be displayed primarily on a dark background, please make sure that the logo looks good on a dark background.
  • Bonus points if you also provide a second version that looks good on light backgrounds, including on white paper, in case we need it.
  • If unsure, please send multiple versions.

When displayed on Heartifacts.io, the logo will be 200 to 400 pixels wide and no more than 200 pixels tall. We request vector so we can scale as necessary and reuse the image for other purposes, including print media.

Can I provide multiple logos?

Sponsor logos may be used for a variety of purposes, including digital and print media. Therefore, it’s important that you tell us what logo image file should be used for what purpose if you send multiples. We recommend logotext or a wordmark unless your brand’s logo is sufficiently well-known among software professionals to be recognized without the company name nearby.

Where can I view sponsorship forms?

Some of our benefits require completion of a form in order to gather necessary information together outside of the many email threads we’re all on.

See our forms page.

How can I get additional tickets?

To order additional tickets after having paid your sponsorship invoice, please email support@codeandsupply.co and include the number of tickets you want and what ticket level.

Can sponsors representatives share tickets?

No.

Does each ticket holder need a codeandsupply.co account?

Each person will need their own codeandsupply.co account in order to establish an event profile.

Attendees manage on their event profile important conference attendee facts like shirt size, dietary restrictions, accessibility needs, contact information, and more.

To what ticket levels does my 20% discount apply?

The 20% sponsor discount applies to general admission ticket levels at any time.

We strongly prefer that sponsors include their ticket purchases with the sponsorship purchase, but do not require it. For ticket purchases exceeding $2,000 after having already paid for a sponsorship, please read How can I get additional tickets?.

No discounts are offered for student tickets.

How can I get my discount code?

Generally, the discount code is intended to be used by employees who are purchasing tickets themselves, individually or on behalf of the company.

Email support@codeandsupply.co for your code if you haven’t already received it.

How can I transfer tickets?

When tickets are created for sponsors or others who paid via invoice, the ticket is assigned to the contact person for that invoice. That person must log into their codeandsupply.co account and use the Reassign Tickets feature of their profile page to assign tickets to each individual who is to receive a ticket.

If you need to reassign a ticket and cannot access the codeandsupply.co account to which that ticket is assigned, e.g. because the assignee left the sponsor company, contact support@codeandsupply.co.

By when must I deliver swag bag materials, and to what address should I send them?

If your package includes the perk of distributing materials to attendees, please send us all materials in advance. Send all materials by August 1, 2020 to:

Code & Supply Co., LLC
5648 Friendship Ave Floor 3
Pittsburgh, PA 15206

Materials received after bags are packed will be placed on a table in the conference area.

Can I get a current expected attendee count?

For the purposes of planning for swag, etc., we are planning for no more than 150 participants. Any viewers of the stream would not receive swag and because we cannot track pledges to watch the stream meaningfully, we cannot estimate confidently. For reference, though, note that Code & Supply has more than 4,500 YouTube subscribers and more than 2,500 Twitter followers, all of whom may be notified when the livestreams start.

We understand that sponsors want to provide giveaway items for many if not most attendees. We encourage sponsors to plan for at least half of our target attendance. As humans tend to be ultra-prepared or procrastinate to the last minute, our ticket sales graph is a U-shape. That is, we can move 30-50% of our total tickets in the four weeks before the event.

If you’d like current ballpark count, please email sponsorshipcodeandsupply.co.

Am I permitted to run giveaways or other contests?

Yes! Giveaways are strongly encouraged as a way of attracting attention to your sponsorship, possibly collecting attendee information.

Sponsors in the past have conducted successfully giveaways when the prize(s) are meaningful and substantial in value. Video game consoles, drones and quadcopters, Raspberry Pi kits, connected home products, low-end computers like Chromebooks, keyboards and mice, and nice headphones tend to go over well. Commonly available and inexpensive things like Google Home, Amazon Echo Dot, or high-quality company-branded apparel can work for exhibition staff that are adept at attracting and capturing the attention of passers-by. Stationary, pens, and other inexpensive swag can attract some attendees.

We only ask that you tell us that you are conducting a giveaway if the prize is valuable. It need not be in writing and it is OK to tell us during the event. We want to ensure that your giveaway winner is able to collect their prize!

Am I permitted to collect attendee information?

Yes. Please do respect their privacy and inbox. Do not misuse the information that you collect. Your interaction after the conference is still governed by your organization’s contract terms, including the C&S Conduct Policy.